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  Administrative Assistant - Real Estate
HSBC Private Bank (Suisse) SA

Administrative Assistant - Real Estate
To ensure that the main tasks linked to this job are covered, in accordance with the objectives set by the three heads of department and respecting the rules and procedures of the bank.


- Management the Help Desk Premises, ( -> checking the answering machine, checking the email box, the creation of tickets, let the internal client know that their request has been taken care of by sending them an email, warn the technicians involved by phone)
- Management of the permanent inventory (changes, furniture’s moves, ...)
- Maintenance of the ABEL system (bookkeeping system)
- Sending move’s information to internal customers
- Maintenance of the internal directories I-net
- Management of the HSBC parking places
- Develop and maintain good contacts with other Bank services and ensure that their requests are handled efficiently
- Handle problems in a constructive manner. Propose constructive solutions
- Systematically use all tools and systems provided by the bank
- Create and update DIBS (Department Instruction Books), procedural changes, in respect of the position’s relevant tasks
- Have a multi-functional knowledge to be able to replace colleagues as necessary within the department
- Ensure there is a replacement in case of absence
Qualifications: Apprenticeship
Experience: 5 years +
Languages: French : Speak / Write Fluently
English : Speak / Write Fluently
Job-Type: open-ended
Remuneration: unspecified
Permit Type: EU National
Region: Geneva
- a minimum of 5 years as an Administrative assistant (a + in a Real Estate environnement
- Languages: French, English fluent, other languages are a plus (in particular Spanish and German)
- Ability to work in stressful conditions
- Flexibility, adaptability

Through our 93 offices worldwide, HSBC Private Bank offers banking, investments and trust and fiduciary services to high net worth clients.